Viewing and Analysing Results in Microsoft Forms
If you have ever used Microsoft Forms to create a survey, quiz, or poll, you may not realise how easy it is to access and understand the responses you receive. In this blog post, I’m explaining how the results from a Microsoft Form are displayed and available, and why these tools are useful when trying to interrogate your form submissions.
Accessing your results
To access your form results, you need to sign in to Microsoft Forms (https://forms.office.com/) and open the form you want to view. Then, click on the Responses tab at the top of the page. You will see a summary of your form results, such as the number of responses, the average time to complete the form, and the status of the form (open or closed).
You can also view the individual responses by clicking on View results. This will show you each respondent’s answers, along with their name (if you collected it) and the time they submitted the form. You can also delete or print individual responses from this page.
Analysing your results
Microsoft Forms provides several tools to help you analyse the submissions on your Form, and gain insights from your data. Here are some of them:
Charts and graphs: For every question in your form, Microsoft Forms automatically generates a chart or graph that shows the distribution of responses. You can hover over the chart or graph to see more details, such as the percentage or count of each answer option.
Export to Excel: If you want to perform more advanced analysis on your form data, you can export it to Excel by clicking on Open in Excel. This will download an Excel file that contains all your form responses in a table format. You can then use Excel’s features, such as filters, formulas, pivot tables, and charts, to manipulate and visualise your data in a far more detailed way, that suits your needs.
Real-time feedback: If you created a quiz using Microsoft Forms, you can enable real-time feedback for your respondents. This means that they will see their score and correct answers immediately after submitting the quiz. You can also customise the feedback messages for each question and answer option by clicking on More options (…) and selecting Feedback.
Summary link: If you want to share your form results with others, you can generate a summary link by clicking on More options (…) and selecting Share a summary link. This will create a unique hyperlink that you can copy and share with anyone you like, so that they can view a summary of your form results, without seeing the individual responses or being able to edit the form.
Why are these tools useful?
Using these tools can help you make sense of the data your Microsoft Form has collected, and improve your decision-making process. For example, you can use them to:
Identify trends and patterns in your data
Compare and contrast different groups of respondents
Measure satisfaction and engagement levels
Evaluate knowledge and skills
Test hypotheses and assumptions
Discover new insights and opportunities
BUT, the reason I personally love this information is that I can use the graphs and charts provided by the Forms results section to graphically represent my data in other formats. Think reports, presentations, emails, even Teams messages.
Need to prove a concept as part of a board presentation? Use your Forms charts! Want to reinforce a message to an audience in a blog, newsletter or social media post? Use your Forms charts!
Plus you don’t have to waste time, exporting the data into Excel and creating charts and graphs to suit - it’s done for you, and you can simply take a screenshot of the results, and paste it where you need it!
Microsoft Forms is a powerful tool that lets you easily create surveys, quizzes, and polls. By using these features, you can get more value from your data and make better decisions for your personal or professional goals. Check it out, included in your Microsoft 365 business subscription, at https://forms.office.com/
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- BLOG AUTHOR -
Marianne is your fast-talking, cheese-loving 'Microsoft Magician' and Online Business Manager (OBM) at Thrive Admin Services. Based in Hervey Bay, QLD, with her husband and their two dogs (Eli and Skye), she's a natural problem-solver, with a knack for seeing both the big picture and the small steps needed to make it a reality.
With over 20 years' corporate admin experience, she specialises in working with administration professionals and professional services business owners to share the tips, tricks and features inside your existing Microsoft 365 subscription to create the systems and processes of your dreams! It's all about reducing the overwhelm, frustration and heavy tech-talk, to create common-sense practical systems and processes that make sense to you! After all, sharing is caring!
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